A complete guide for the ReSOA Committee to manage and maintain this website. Prepared for the July 2026 committee handover.
This guide will help you manage the ReSOA website smoothly after the July 2026 handover. The website is a simple collection of HTML files — no technical expertise is needed for most tasks. This guide explains, step by step, how to add new members, post events, upload circulars, and update committee details. Read this guide once carefully and keep it handy. When in doubt, come back to this page.
When a new NPOL scientist or officer retires and joins ReSOA, follow these steps:
Open your browser and go to the Members page: members.html. Or open the file directly from the website folder.
A form will appear. Fill in all the details: Full Name, Date of Birth, Designation, Date of Retirement, Division, Contact details, Spouse name (for honorary records).
Click the photo upload field and select a passport-size JPG/PNG photo of the member (max 2 MB). The photo will be shown in the directory.
The member will be added to the Active Members table immediately. The data is saved in the browser — for permanent saving, you will need to copy the updated HTML file to the web server (see Step 7 — Publishing).
The "Add Member" form currently adds members to the visible table for the session. For permanent storage of all 344+ members, the full member list needs to be added to the members.html file directly (or ask your website administrator / IT-savvy committee member to set up a database). We recommend Excel/CSV upload in a future update.
When a registered member passes away, their record must be moved respectfully to "Those Who Left Us" and their spouse added as an Honorary Member.
Right-click members.html → Open with → Notepad (or Notepad++). Press Ctrl+F to search for the member's name.
Look for <tr class="member-row" with that member's name. The row will have their ID, name, designation, etc.
Delete the entire <tr>...</tr> block from the Active Members table.
Find the id="departedGrid" section and add a memorial card:
Find the id="honoraryGrid" section and add an honorary card with the spouse's name and a note "Spouse of Late [Member Name]". Save the file and upload to server.
Copy the PDF file to: e:\NPOLResoaWebSite\downloads\. Use a clear filename, e.g., CGHS-HospitalList-2025.pdf or Pension-DA-Jan2025.pdf.
Right-click → Open with Notepad. Press Ctrl+F and search for the category (e.g., "CGHS" or "SPARSH").
Inside the correct <div class="circular-category__body">, add a new circular item:
Save circulars.html and upload both the updated HTML file and the new PDF to your web hosting (see Step 7).
Copy event photos to e:\NPOLResoaWebSite\images\events\. Use a folder per event, e.g., images\events\onam-2025\. Resize photos to max 1200px width for faster loading.
Search for <!-- 2025 Events --> (or the current year). Add a new event card block before the closing </div> of the events grid.
Category options: onam, annual-day, tour, workshop, agm, other
Collect passport-size photos of all 11 new committee members. Save them to images\committee\ with clear filenames like president-2026.jpg, secretary-2026.jpg.
Search for id="panel-2024". Replace each "To Be Updated" with the actual name. Replace the 👤 emoji with an actual <img> tag pointing to the photo.
When a new committee takes charge (e.g., 2026–28), add a new tab button and panel. Copy the 2024-26 panel and update the names. The outgoing committee's panel remains as archive — never delete old records!
Copy the new edition PDF to downloads\ folder. Name it clearly: SPANDAN-2027-January.pdf or SPANDAN-2027-July.pdf.
Open each HTML file (index, about, members, events, circulars, contact) in Notepad. Use Ctrl+H (Find & Replace) to replace SPANDAN-2026.pdf with the new filename.
In circulars.html, find the SPANDAN section. Add a new spandan-item card for the new edition (Latest), and move the old edition to Archive status.
Go to your hosting provider's website (the company that hosts npolresoa.com). Log in with the username and password (these should be kept safely by the President/Secretary). Look for "File Manager" in the control panel.
In File Manager, go to the public_html or www folder — this is where the website files are stored.
Upload the changed files (e.g., members.html, the new PDF, the new photo). Overwrite existing files. Within 5 minutes, changes will appear on www.npolresoa.com.
If you have FileZilla or any FTP client, connect using the FTP credentials from your hosting provider. Drag and drop files from e:\NPOLResoaWebSite\ to the server. This is faster for bulk uploads.
The following credentials/accounts must be handed over to the new committee. Never share these publicly.
e:\NPOLResoaWebSite\Print this page, fill in the credentials by hand, and keep the printed copy in a sealed envelope with the President/Secretary. Do NOT store passwords in digital format unencrypted. Ensure the incoming committee receives this before the outgoing committee's last day.
This website was designed and built with the assistance of AI tools under the guidance of the outgoing committee. For major technical changes or if you encounter problems, please contact a tech-savvy member within ReSOA or seek assistance from the original website builder.
📍 Contact ReSOA